Create Shipping Labels with PayPal for Non-eBay Packages

by Steve on February 24, 2013 · 46 comments

A while back I wrote a post describing how to create a pre-paid shipping label through PayPal, for non-eBay packages. That post became one of my most popular and I wanted to expand a little on ways to use this powerful tool to expand your business. A few obvious benefits come to mind, such as avoiding the line at the Post Office, or having your mail carrier pick up your packages with pre-paid labels right at your home.

Print Labels for Amazon Orders with PayPal

When I started selling through Amazon, I missed the seamless integration between my eBay seller account and PayPal shipping labels. Really though, it's not that hard to work around. Amazon orders are required to have a packing slip inside, so I just print all of my packing slips out, and copy the addresses into PayPal's Ship Now page. I get the option to ship packages Media Mail rates, and I get a trackable, pre-paid label for my package. The payment for the label comes out of my PayPal account. Obviously, this will work with any package. So if you're selling on a site other than eBay, you can still use this feature from PayPal.

Label Printers and Supplies

A common question is: "Do I need a special printer to print labels through PayPal?" The answer is no. Although you can print your labels on plain paper with your printer, you may want to get a label printer.

You can print labels for your U.S. Postal Service® packages with an ink jet, laser, or label printer. If you choose to print your labels to a label printer, you'll be asked to identify your printer model and paper size.

Label printer and paper recommendations:

PayPal MultiOrder Shipping

When you want to create more than one label, PayPal's MultiOrder Shipping is a good tool. PayPal had some serious problems with the program last year, but I gave it another try and it works just great now for me. To find MultiOrder Shipping, login to your PayPal account. In the left column near the top under the heading "Tools" you'll find the link to MultiOrder Shipping. It will import your eBay listings, but can also be used to create your own labels one at a time. To do so click "File" > "Create New Orders" and fill out the info. You can create package presets so you don't have to enter the information for each package. This is especially helpful with Amazon orders, since most books ship via Media Mail and fall into the same price category. I created a preset called "Amazon Book" that covers most books I sell. I simply select the preset, and then type in the customer's name. Then I click "Create Another" and it's saved to the queue and I'm on to my next label. Once they are all created, I can print them all out at once.

System Requirements for Creating Labels with PayPal

You can find the system requirements for using PayPal to create your labels here.
The requirements for creating a single label as well as using PayPal MultiOrder Shipping are all listed.

Creative Commons License photo credit: SC Fiasco

{ 43 comments… read them below or add one }

??????? ebay September 29, 2013 at 4:16 am

Genuinely when someone doesn’t understand then its up to other users that they will
assist, so here it occurs.

Reply

Cheryl July 11, 2013 at 10:35 am

I noticed some people are having a problem with PayPal’s “pay now” feature. For some reason, it isn’t easy to find and get to!

This is what you need to do:
1. sign into Pay Pal
2. paste this link into the address field on your browser:
https://www.paypal.com/us/cgi-bin/webscr?cmd=_ship-now
The “pay now” page should come up.

Reply

George Beamon July 10, 2013 at 7:16 am

E-Bay is still have a problem on printing shipping label 7-6-2013 it is the in the wrong format not PDF. It shows pit Boyes lable machine ! Spent days trying resolution, E-Bay customer support no help, they tryed to get me to change settings on Windows 8 with no resolution. I check the shipping page settings to make sure it was on inkjet jet printer and saved before I attempted to print but got error message wrong format. Had to void two shipping labels, finally gave up. Spent 45 minutes on phone with E-Bay customer service, they due not understand the problem and refused to acknowledge that the problem is with E-Bay!

Reply

johnnyeff May 20, 2013 at 4:48 am

Ok, there is still no link from paypal to the “ship now” page and i see this here page has been around since 2008. thanks for the article and for confirming that paypal, along with its ebay counterpart both suck.

Reply

Hari April 30, 2013 at 9:52 am

Only solution to stop paypal mess is to stop using them.

Reply

Mark April 23, 2013 at 2:56 pm

PayPal’s Ship Now is no longer working for me anymore. I can’t find the MultiOrder shipping on PayPal either.

Reply

Steve April 23, 2013 at 4:17 pm

Hi Mark, I’m not sure what the problem is, but the link works fine on my end to create a PayPal shipping label. What do you mean by “no longer working?”

Reply

Al Moodie March 26, 2013 at 4:21 pm

Hi,

I have a Brother QL 700. It’s a great printer I use it for printing labels from Paypal, small letter packages. It uses DK2205 labels.

I bought 6 rolls on Ebay from Deltadiscount7. All 6 rolls were faulty in the worst possible way. When printed and attached to the package the labels appeared OK, but peeled off after a few hours. Unfortunately we had already mailed several packages with these labels – the packages never reached their destination, lost in the mail.

We asked Deltadiscount7 to replace the labels, but they replied by email “Sorry for this inconvenience, we are afraid you may run into the same issues with a new batch. How many of these rolls are defective?”. It appears from that statement that Deltadiscount7 has a whole batch of faulty DK 2205 labels. Who knows what other labels they which are faulty.

It cost us over $250 to replace and remail the goods lost in the mail as a result of Deltadiscount7 faulty labels. The company refused to compensate is in any way other than give us a refund of the cost of the labels

Avoid this seller. They also do business as officesmartlabels.com, avoid them too

Reply

John June 21, 2013 at 5:42 pm

Maybe you were the first customer to have that issue?

Reply

Joan January 14, 2013 at 10:07 am

When I sell something through eBay and I have a paypal account – Do I need to use the paypal shipping label? (I think their charge is higher than if I just take the pkg. to the post office). If I don’t use paypal shipping label, how do they know that the pkg. was received? (so that they will pay me)

Reply

Mark April 23, 2013 at 2:52 pm

Not really. The delivery confirmation is just like 10 cents compared to the 40 cents of the post office. And also, no need to wait in line, just cut to the front and say that the package is ready to be shipped and just needs to be dropped off. I actually find the rates either similar or cheaper.

Reply

Eric Botticelli August 8, 2011 at 3:40 pm

I just figured out a neat way to import amazon shipping addresses into paypal multiorder shipping. If you’re looking for a way to do this so you can print on 2.4″ labels, read on. I just figured this out, so there may be ways to streamline the process, but it is much faster than copying the address field by field.

I use OpenOffice Calc, it’s a free version of Microsoft’s Excel. I find it’s easier to use.

You create a new .txt file with notepad and copy and past the addresses you need to ship to to the notepad txt file.

Then you put commas or tabs in between fields, so if you’re doing commas, the addresses would look like this in the txt file:

First Name, Last Name, Street 1, City, State, Zip
Joe, Smoe,123 fake street, salt lake city,UT,12345
Mike,Santiago,313 8th street, new york,NY,11223

Then you save this file and open it with your spreadsheet program as a CSV or TSV (comma/tab separated value file) and save it as a .csv or .tsv

Then you just import this in paypal’s multiorder shipper and save the layout. Make sure your addresses start on row 2 because row 1 is for the name of the fields, and paypal won’t import row 1 as an address.

When your in the multiorder shipper, you’ll have to click “Import –> From File” and then select your newly created .csv file.

Reply

Eric April 13, 2011 at 8:47 am

Hi, you mentioned something about long, thin shipping labels for poster tubes. Do you do that through Paypal? In the drop down box for size of package, I do not see that option. How do you do it?

Reply

Steve April 13, 2011 at 10:08 am

Hi Eric. For the package size, just use the “Package/Thick Envelope” setting. When you get to the second screen, you’ll be able to choose “Printer Options.” Select “Laser/Ink Jet Printer” and then look at the dropdown box below. I used a Pitney Bowes LPS-1, which gave me a label about 2.4″x4″ long. The Brother QL-500 & QL-550 also prints the same label. Great for labeling shipping tubes.

Reply

Eric April 14, 2011 at 7:54 pm

Thanks. So it sounds like to print those 2.4″ labels, it requires buying a special label printer? I wonder if there’s a way to print those 2.4″ labels on regular paper? Good information, though – thanks.

Reply

Some guy October 7, 2010 at 8:32 pm

I’m still using paypal multiorder shipping for my amazon orders, and I’m really hoping I’ll find a way to expedite the process of inputting the addresses. There has GOT to be something out there that is good and free (there usually is). I just need to keep looking until I find it.

Reply

Steve October 7, 2010 at 9:35 pm

Dear Some guy,
You can now create shipping labels on Amazon for your Amazon orders. Log in to your account and go to: Seller Central Help> Manage Orders> Tasks & Tools> Buy Postage & Print Shipping Labels

Reply

L Peralta September 4, 2010 at 8:43 am

Yaiks. Spoke too soon :) Just a caveat – printing postage directly in Amazon WILL cost you at least an additional 7 cents per label unless you sign in with a Stamps.com account.

Reply

L Peralta September 4, 2010 at 8:33 am

Amazon now offers USPS shipping for sellers! Just found out today. This includes media mail and parcel post. Prices are the same as those on the USPS website and PayPal Shipping Center. Sellers can also add delivery confirmation for 19 cents and signature confirmation for $1.95. No more copying and pasting shipping addresses onto PayPal!

Reply

Sam August 25, 2010 at 7:51 pm

Thanks for this!

Reply

Shuyi August 4, 2010 at 7:09 pm

VERY HELPFUL ARTICLE, THANK YOU!

I know Brian has asked this question above, but received no answer. I would also like to know:

“how do you get to the ship now page through paypal? I know I can access the page through here by clicking on your link but where are the buttons to get me to that page on the paypal page?”

I tried to look everywhere on PayPal and cannot get to the ship now page, unless I use the link from this article. Please help?!?! Thank You!

Reply

Aurora June 29, 2010 at 8:23 am

Thanks a lot, I have more than year using Pay Pal & never realized I could ship non e-Bayers packages. I always had to go to USPS Click N Ship which most of the times gives me errors & doens’t let me Print it was frustrating. So, I printed my 1st Shipping Label from “Pay Pal’s Ship Now” tool for a Package I had to Return to the Seller because the Item I bought is Fake & I want my money back. THANKS AGAIN FOR THE HELPFUL ARTICLE! :)

Reply

Eric Nash March 15, 2010 at 3:49 pm

Stamps.com allows you to import sales order data automatically from Amazon. The only requirement is that you have an Amazon Pro Merchant account. You can print all USPS mail classes including Media Mail and First Class Mail International. You can also batch print multiple labels (up to 1000) with different weights and sizes. This is all part of the standard monthly fee program.

Reply

MPotokar March 2, 2010 at 1:11 am

Have a quick question for anyone regarding Amazon 2-page up carrier/FBA shipping labels. What if there were a way Amazon sellers could open the Amazon PDF inside a viewer, i.e. Acrobat, and with just one click prepare and print the Amazon shipping labels to a thermal printer? Incidentally, the cost to print one label is less than 2-cents a label. Would this by chance interest anyone who sells on Amazon? Any comments regarding this subject matter are appreciated.

Reply

Karen February 11, 2010 at 5:07 pm

I am not sure how this is any easier than typing the information into the USPS website-Click n’ Ship. We really need an AUTOMATED option for Amazon.

Reply

Steve February 11, 2010 at 6:17 pm

Karen,
USPS Click N Ship doesn’t offer Media Mail through their site, which is why I prefer using PayPal. But I totally agree Amazon needs a shipping tool.

Reply

Cliff December 8, 2009 at 11:20 am

I am so glad I saw this post. I have been on eBay for awhile and just moved to Amazon. I just sold my first few items and was distraught over the lack of an integrated shipping option like I have with PayPal and eBay. I have been standing in the line at the post office for my amazon sales. Thanks to Steve, no more!…even though I have to copy and paste, I’ll gladly take it.

Reply

David November 1, 2009 at 6:07 am

Thank you for this post! I had it bookmarked on my old computer until it crashed. Thought I would never find it again.

Thank you!

Reply

Len May 17, 2009 at 4:00 pm

We have been using PayPal in combination with Stamps.com for about a year for our Amazon sales. We see pros and cons with both systems. I personally do think PayPal to be a little easier to use when printing multiple items with different weights. In Stamps you may only print multple lables if the shpping weight is the same. On PayPal you enter the package weight and type of shipping. When you finish the group of items you are shipping, just print them. It takes less time than Stamps. One additional very important item. You have 24 hours to reprint or void a label in PayPal but with Stamps.com you must reprint before you leave the print screen for that label.

Reply

Steve May 17, 2009 at 8:49 pm

Thanks Len, that’s helpful info. Especially regarding the void / reprint feature.

Reply

jeff May 15, 2009 at 12:54 pm

If you are a fedex shipping account customer (free registration) you can order a stack of free letter sized pages with the the sticky label built right in. Although you are supposed to use them for your fedex account, they work perfectly with USPS accounts and the paypal shipping. Also, USPS store will sell you these same label pages (half sticky label, half confirmation sheet) and mail them free i believe if you want to go the normal route. These labels are awesome because they are professional, work with any laser/ inkjet through the bypass tray or cassette and you just peel and stick. You can print on paper, tape the edges to the package, but this way rocks.

http://shop.usps.com/webapp/wcs/stores/servlet/ProductDisplay?catalogId=10152&storeId=10001&categoryId=23903&productId=28307&langId=-1&WT.ac=28307

Reply

iforget April 4, 2009 at 5:47 pm

Hey,

I’ve been printing with “ship now” by copy/pasting Amazon addresses for a long time now, and it’s no fun. Any was to have the fields in PayPal autofilled after a copy/paste like that ShipRush can do? Thanks.

Reply

brian April 1, 2009 at 5:31 pm

i do not understand how the shipping labels work. do you print one out and tape it on your own package and put it in the mailbox, or take it to the post office, or what?

Reply

Steve April 1, 2009 at 8:53 pm

Brian,

Yes, you can print the labels out on regular paper, tape them to your packages and either drop them at the Post Office or your mail carrier will pick them up.

Reply

Kenimizu February 17, 2009 at 12:15 pm

Brilliant. I’ve been going crazy trying to find a way to print media mail postage for my amazon book sales until I found your post. Thank you SO much for making this information available.

Reply

Gamehabet February 12, 2009 at 1:50 pm

Can’t believe it, it was in front of my nose all the time., Good bye to Stamps.com expenses. thanks for the tip.

Reply

tess February 3, 2009 at 7:24 am

I need it, you did good job! Thanks a lot

Reply

Brian December 13, 2008 at 9:51 pm

Great article, quick question, how do you get to the ship now page through paypal? I know I can access the page through here by clicking on your link but where are the buttons to get me to that page on the paypal page?

Reply

Steve September 22, 2008 at 8:14 am

Hi Missy,

Unfortunately, you can’t have two “ship from” addresses on your PayPal account. You can open another PayPal account though, and if necessary transfer money between the two accounts. Then you can create labels with the second address.

I actually just use my eBay name for Amazon, and no one has ever cared about it.

Reply

Missy September 21, 2008 at 6:50 pm

I have a question – I sell on both sites as well and have been printing my Amazon labels on Paypal for about a year now. However, the ship from address on the printed labels is my eBay name which is different from my Amazon name. Is there any way to have 2 “ship from” addresses in PP? I have looked everywhere and can’t seem to find the answer. Thanks!

Reply

Jon September 11, 2008 at 8:32 pm

Thanks as Ive tried to use usps click n ship but it wont ecept my current mail address as it says it invalid lol

Reply

SCOTT September 9, 2008 at 10:07 pm

OMG thank you for this post…i found it by accident with a google search for MAIL PACKAGES WITH PAYPAL…and it has saved me from ripping my hair out…because using USPS CLICK N SHIP from the post office would not give me any of the better and cheaper shipping options like PAYPAL does…i was going crazy because my mother has a ton of books and I am trying to sell the ones she is finally willing to give up…but AMAZON does not have shipping options attached to the site…and I have been using PAYPAL now to ship from home for my EBAY sales and wanted to do the same for my AMAZON books and media mail is the cheapest option and I was afraid I was going to have to go to the post office to send one book…thank you again for saving my hair cuz it was almost pulled out…tried going to PITNEY BOWES and that didnt work out either…you are a life saver…thanks you so much, Scott

Reply

Terri June 29, 2008 at 5:04 pm

Thank you so much. I have recently started selling a lot more on Amazon than I do on E bay, but I also missed the ease of Pay Pal shipping. I am now going over to Pay Pal and keying in name and address and running my labels on Pay Pal. Wouldn’t it be nice if they could enter that info (even though it was an Amazon sale. Thanks TLC

Reply

Leave a Comment

{ 3 trackbacks }

Previous post:

Next post:

Privacy
Site Meter